Call for Proposals - Student Posters

NEW! Academic Track                    Student posters will be part of our new Academic Track, which features education and networking opportunities designed specifically for students and early career professionals. 

Why submit a student poster?  ​

As a student, it’s hard to find opportunities to let others in the field know that you’re preparing to enter the workforce when you complete your studies. Displaying a poster at a major conference like AIHce EXP is a fantastic way to gain visibility for your research and your ideas. It demonstrates your expertise in the subject and brings notice to you, your mentor, and your institution. Preparing a quality poster also showcases your attention to detail and deepens your understanding of the topic. Designing and creating a poster takes time and effort, but the rewards are worth it.

During a poster session you have the opportunity to engage in discussions with the people who stop by to view your work. You are given the opportunity to practice speaking about your research, which develops your ability to present a concise summary of your work, both visually and orally. This is an incredibly important skill to have when you enter the workforce. The interactions you have during a poster session can help you make connections with professionals in the field, giving them a glimpse of you as a potential co-worker or collaborator.

How do I submit a poster proposal?

The first step in the process is to secure approval from your faculty advisor to submit a poster proposal. Make sure your advisor knows that you have submitted your proposal. You will be required to indicate faculty advisor review and approval in the submission. Once you have approval, access the online form for submitting a student poster proposal. The deadline for submitting proposals is Monday, March 4, at 11:59 p.m. Eastern. 

Work with your advisor to make sure the information is complete and free of grammatical errors. There will be no revisions permitted after the deadline or throughout the review process. We understand that the data may not be final before conference, please submit any preliminary results as best as you are able. Your submission is what the review committee will use to determine whether you display and present a poster at AIHce EXP 2019 in Minneapolis. We cannot accept proposals after the deadline, no exceptions will be made.

Notifications of acceptance or decline will be sent out in late March or early April.

Submit a student-led presentation at conference

If you have an idea for a student-led presentation at the conference that does not fit the required criteria for a student poster, click here to complete the proposal and send to Alla Orlova,​. ​

What happens once I submit my proposal?

Student poster proposals are reviewed and selection decisions are made by the Conference Program Committee; the AIHce EXP review committee, which is representative of AIHA membership across a variety of fields and specialties.

If your proposal is accepted, you will receive information with the specifications for creating your poster from AIHA staff. You will need to submit a digital version of your poster to AIHA by Monday, April 29, 2019 and bring a physical poster for display at AIHce EXP 2019 in Minneapolis. Student poster presenters are expected to attend AIHce. You will be assigned a session time during which you are expected to be present where your poster is displayed and talk about it and your work with anyone who stops by. The Student Author Attend Time is Monday, May 20, 2019 from 3:15 p.m. - 4:15 p.m. Poster presenters are responsible for their own registration and travel costs for the conference, but students are eligible to register at a discounted rate if they are AIHA members. 

Poster Awards

The digital versions of student posters will be judged for award consideration prior to AIHce EXP by several groups. A panel of judges comprised of members of AIHA’s Fellows Special Interest Group will select three winners: a first place gold, second place silver, and third place bronze, as part of the “Best in Show” awards. Winners will each receive a certificate and monetary prize. Additionally, each of the three award winners will receive the opportunity to give a 20-minute presentation on their research. Award winners will also be featured in an issue of The Synergist after the conference.

As in past years, AIHA’s technical committees will also judge student posters, at their discretion, in consideration for specific committee awards. If you win an award from a committee you may be asked to attend their on-site meeting and/or meet with representatives from the committee for interviews/photos.

Winners will be determined prior to AIHce EXP, and recognition will take place at the conference.

To be considered for awards, students will need to submit a digital version of their poster to AIHA by Monday, April 29, 2019. AIHA will provide an email link for upload directly to all accepted students.

To review the scoring rubric used for judging posters, click here​.

Important Deadlines and Dates

  • Poster proposal submission deadline – Monday, March 4, 2019 at 11:59 p.m. Eastern
  • Students receive notification of accept or decline – Late March/Early April 2019
  • Digital posters submission deadline – April 29, 2019 at 5:00 p.m. Eastern
  • The Student Author Attend Time  Monday, May 20, 2019 from 3:15 p.m. - 4:15 p.m. Eastern


Contact Kathryn Christoe via email or +1-703-846-0753.
Register Now!


Education Ses​​sions, Case Studies, Scientific Research, and Professional and Student Posters

Contact Kathryn Christoe
via email or (703) 846-0753

Profe​ssional Deve​lopment Courses

Contact Erin Breece
via email or (703) 846-0749


Contact Alla Orlova
via email or (703) 846-0741​