Frequently Asked Questions

​​AIHce EXP 2019 Overv​i​​ew

We’ve been asking our attendees and members what we can do to make AIHce EXP better, and we’re taking what we’ve heard and turning AIHce into a whole new EXPerience.

Conference Schedule – All education sessions on Monday through Wednesday are 60 minutes in length, with 15-minute breaks in between to let you get from one great presentation to the next.  

Having sessions of consistent length also makes it easier to evaluate the presentations. Your feedback provides session leaders with the critiques they need to improve their presentation skills. It guides conference organizers by letting them know what worked well and what could be done better.

More Content – We reworked the schedule on Tuesday to offer MORE education sessions from which to choose; the additional blocks are scheduled Tuesday from 8:00 a.m. - 9:00 a.m. and from 4:30 p.m. - 5:30 p.m.  

Variety of Education Formats – In the Call for Presentations, we encourage people to submit session proposals that create engaging learning environments that actively involve the participants. With so many experienced attendees at AIHce EXP, the learning environment is enriched when the sessions tap into the collective knowledge in the room.

Closing General Session – The conference ends on Wednesday afternoon with a general session guaranteed to spark your thinking and send you home with even more ideas to use in your workplace.

PDCs Before and After – Supplement your learning by attending a Professional Development Course (PDC) either before the conference on Saturday and/or Sunday or after the conference on Thursday. Take a deep dive into a topic to boost your knowledge and skill set.

Committee Meetings – Are you a member of an AIHA volunteer group or committee? These meetings are scheduled throughout the day to give you time to participate in as many as you'd like. 

Call for Proposals and Submission

The Call for Proposals for PDC and Education Session Proposals is now closed. 

The Call for PDC and Education Session Proposals opened May 19, 2018 with proposals for both PDCs and all education sessions due Wednesday, September 5 at 11:59 p.m. Eastern. Proposals received after this date were not considered in the review process.

How will my proposal be categori​zed?

All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter is agreeing that, if selected, the proposal can be grouped with other sessions on that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee will use the secondary and tertiary topic choices for potential groupings. This is especially important for case studies and scientific research presentations, which are 20 minutes in length and grouped into one-hour session blocks. Only choose a topic if you are okay with your presentation being included in that topic area track. You are not required to choose a secondary or tertiary topic. If only one or two topics fit your proposal, that is fine.

How do I submit a presentation that is​ longer than one hour?

The AIHce EXP education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, you should submit two proposals with the same title, but identified as Part 1 or Part 2. Each Part can have a maximum of 3 speakers (maximum session total of 6 speakers). The two Parts should have different content and presenters, should the Conference Program Committee decide to accept only one of them.

Do technical committees still sponsor sessions?

Sponsoring of sessions by technical committees was done in years past to aid in scheduling committee meetings. With the new conference schedule, committee meetings are held outside of the education session hours so it is no longer necessary for committees to sponsor sessions.

If more than one of my proposals is accep​ted can my sessions be scheduled the same day?

The sessions at AIHce EXP are arranged according to subject, and every effort is made to avoid overlap of similar topics within a time block. We also try to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHce EXP, we’re unable to accommodate individual requests to rearrange the schedule.

How are the scientific research and case study (20-minute) presentations arranged into sessions? Scientific research and case study presentations will be organized into groups of three to make 60- minute sessions. The Conference Program Committee will arrange the sessions for the 2018 conference. Many of the Conference Program Committee members are also Volunteer Group members and collectively they have expertise in a wide variety of topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic.  Each combined session will have a new title as designated by the CPC. Volunteer Groups will provide names of Moderators who will work with the presenters to ensure cohesion between the individual presentations.

How will I be notified of the decision on my p​roposal?

In November all presenters and any co-presenters will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log-in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.

If my session is rejected, will there be an o​pportunity to present a poster instead?

There are a limited number of session slots available at AIHce EXP, so not all proposals can be accepted. The Conference Program Committee closely reviews all submissions and may offer the option of a poster to someone whose presentation was not accepted but has content considered strong enough and suitable enough for the poster format.

Is there any funding available for sp​eakers?

There is no formal funding process for education session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.

Volunteer Opportunities and Review Process​

How can I participate in the session sele​ction for AIHce EXP 2019?

The Call for Proposals for Technical Reviewers is now closed. 

AIHA and the Conference Program Committee will be seeking Volunteer Group members to serve as technical content reviewers for education session and PDC proposals. AIHA will launch a Call for Technical Reviewers on August 1. Volunteer Groups are asked to submit the names of at least two volunteer reviewers by August 15. If no names are received, AIHA will assign the Committee Chair and Vice Chair as the two reviewers. Committees can submit more than two names if more members are interested in reviewing proposals. Technical Reviewers will be asked to rate proposals in their area(s) of expertise and recommend whether to accept or decline the presentation. The review will take place online within a two-week window of time from September 10-24. AIHA staff will provide thorough instruction on the review process. AIHA has a tight timeline and the Conference Program Committee and Continuing Education Committees will be making their selections immediately following the technical review by Volunteer Group members.

How will Moderators be selected? ​Will there be Monitors?

Submitters will be required to submit the name of a session Moderator for the one-hour education session proposals. Please ensure that you notify and work with the person you select. Do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request Moderators for the combined scientific research/case study sessions. Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.

The primary role of the Moderator is to introduce each speaker, keep speakers on track with time, ensure there is enough time for Q & A, and make any last-minute announcements such as a presenter cancellation and replacement. Duties of the Monitor formally included making general announcements such as regarding safety, location of exits, and reminders regarding the session evaluations and distributing materials, if any. These duties are now assumed by the Moderator.

Will PDCs have mo​nitors?

Yes, we will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open as soon as registration opens and is first come, first served. All monitors must be current national members. ​

Register Now!

Questi​​o​ns?

Education Sessions, Case Studies, Scientific Research, and Professional and Student Posters

Contact Kathryn Christoe via email or (703) 846-0753

Profe​ssional Development Courses

Contact Erin Breece via email or (703) 846-0749

SPARKtalks

Contact Alla Orlova via email or (703) 846-0741​