Registration Terms and Policies

​All participants at AIHce EXP 2019 must be officially registered and display the official conference badge at all times to be admitted to conference functions. Badges are non-transferable.

AIHce EXP registration fees are based on AIHA and ACGIH membership categories. Your 2019 Individual Member dues must be paid in full before you qualify for the member registration rate. 

AIHce E​XP Consent ​Clauses

LIABILITY: I acknowledge that I will be participating in AIHce EXP 2019 events and activities of my own free will and intention, and I am fully aware that possible physical injury to me or damage to my property might occur as a result of my participation in these events and activities. I assume responsibility for all risks associated with my participation in these events and activities. By registering for this conference, for myself, my estate and my heirs, I hereby release and discharge and agree to indemnify and forever hold harmless AIHA, ACGIH, and their members, managers, officers, directors, agents, volunteers, representatives, and employees, from any and all causes of action and damages arising from or relating to my participation in AIHce EXP, and any travel associated therewith, except to the extent caused solely by AIHA’s or ACGIH’s negligence or misconduct. I also agree not to allow any other individual to participate in my place (unless I notify AIHA of the need for a substitution for my conference registration in advance and such individual executes the registration form and any required agreements and releases).

USE OF PHOTOGRAPHIC AND VIDEO IMAGES: AIHce EXP will build a photo, quote, and video library of AIHce EXP 2019 that AIHA may use for its internal and external purposes. By participating in AIHce EXP, you grant AIHA the right to use your photograph for such purposes. In the event that we interview, film and record your words, AIHA will seek your express permission. All photographs, recordings, and quotes shall become the property of AIHA and may be displayed, distributed, or used by AIHA for any such purpose, and in any media, whether print, electronic or on the AIHA or AIHce EXP websites, and without payment of any royalty to you.

BEHAVIOR STANDARDS: AIHce EXP is a professional conference. AIHA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and AIHA reserves the right to prohibit attendance at any future meeting. Examples of unacceptable behavior include, but are not limited to:

  • Harassment, intimidation, or discrimination in any form
  • Physical or verbal abuse of any attendee, speaker, volunteer, exhibitors, AIHA staff member, service provider, or other meeting guest
  • Verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, AIHA staff member, service provider, or other meeting guest
  • Disruption of presentations at session, in the exhibit hall, or at other events organized by AIHA at the meeting venue, hotels, or other AIHA-contracted facilities.

AIHA has zero-tolerance for any form of discrimination or harassment, including, but not limited to, sexual harassment by participants or staff at conferences. If you experience harassment or hear of any incidents of unacceptable behavior, AIHA asks that you inform Larry Sloan, CAE, lsloan@aiha.org or Franky Spangler, Director, Human Resources, fspangler@aiha.org, or 703-849-8888 so that we can take the appropriate action. Click here for more information on AIHA’s Member Code of Conduct and Reporting Form.

Cancellations, Substitutions, and Refunds

Requests for cancellations, substitutions, and refunds must be submitted in writing to AIHce EXP 2019. Phone calls will not be accepted. AIHce EXP Full Conference refunds are subject to a $150 USD processing fee. One-Day and Expo Only registrations and all PDCs are subject to a $75 USD processing fee each. Student Registrations are subject to a $25 USD processing fee.

  • To receive a full refund (less processing fees), cancellations must be received on or before April 12, 2019.
  • A 50 percent refund (less processing fees) will be processed if request is received between April 13 and May 1, 2019.
  • No refunds will be processed for requests received on or after May 2, 2019 or for no shows; however, registration fees may be applied to register for the Virtual AIHce EXP.

Guest tickets, tickets to Technical Tours, AIHF Pin and Fun Run/Walk purchases, and Virtual Conference are non-refundable. Refunds will be issued approximately 2 weeks post-conference. Cancelled registrations wishing to receive OnDemand access to sessions must register separately and pay the appropriate fees post-conference.

Substitution of a registered AIHce EXP attendee by a business colleague will be accepted. A $50 processing fee will apply to all substitutions if notified in writing via email by May 1, 2019 (5:00 p.m. EDT). The new registrant must be named in the written notification and must register before the original registrant is refunded. If the original registrant was registered as a member, the new registrant must also be a member or join membership upon registering or pay the balance due for a nonmember registration. Beginning May 2, 2018, no substitutions will be allowed, and all requests will be treated as full cancellation or the original registration subject to the cancellation processing fees above. The new registrant must register as a new attendee to complete the registration and housing. 

Rate Eligibility

You must be an individual member of AIHA or ACGIH with 2019 individual member dues fully paid to qualify for member registration rates.

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